Administration — Olive Electric

Product Type✎ (Product Group 1 — the first 4 digits of every product code) · Main head ▸ Sub head ▸ Sub-sub head ▸ Product Type

Add a Main head

✓ This is a Main head — it sits at the top level (no parent).

Main head name *

Under which Main head? *

Code (4 digits — starts every product code; leave blank = auto)

Code range (filled automatically — change or clear it; a sub head's range sits inside its main head's)

Code: (auto-generated)

Description

Item Type *

Code (4 digits — builds every product code)

Group

⠿ Drag a Product Type onto any group name to move it · ✎ Edit list → 🗑 on any row deletes it on Save

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Product Use✎ (Product Group 2 — the middle 4 digits of every product code) · Use group → Company → Model

Add a Use group

✓ This is a Use group — the top level of the Product Use tree (e.g. Automobile).

Use group name *

Under which Use group? *

Code range (required)

Code (required — becomes the Use half of the product code)

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Colours✎ (Product Group 3 — the colour pair of every product code; only coloured parts carry it)

Code (2 digits)

Colour name *

Code	Colour	Products
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Units of Measurement (like Busy)

Unit Name *

Code *

Unit Name	Code	Type	Actions
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Material Centres (godowns / stock locations, like Busy)

Name *

Code

Address

Default

Name	Code	Address	Products	Total Qty	Default	Actions
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Purchases and stock entries land in the chosen centre (default when not picked). Move stock between centres with a Stock Transfer — Transactions → Stock Journal.

Chart of Accounts — Account Master

Add Account — code auto-generates; the group ("Under") decides its nature, like Busy

GENERAL INFO

Name *

Alias

Alias 2

Print Name

Under (Group) * (F3 = new group)

➕ Quick Group

Group name *

Under

Nature (auto)

Opening Balance ₹

Dr / Cr

Address 1

Address 2

Address 3

Address 4

Country

State / POS

Station

PIN Code

Type of Dealer

TAX / IDENTITY

GSTIN / UIN

IT PAN

Aadhaar No.

IE Code

CST No.

LST No.

LBT No.

CONTACT

E-Mail

Mobile No.

WhatsApp No.

Tel. No.

Fax

Contact Person

Transport

BANK

Bank Name

Bank A/C No.

IFSC Code

Branch

Swift Code

Esc=>Quit F2=>Save F8=>Delete

Name	Alias	Parent Group	Op. Bal.(Dr)	Op. Bal.(Cr)
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Total			0.00	0.00

Account Groups — Account Group Master

Add Account Group

Busy-style: a Primary group sits at the top and declares its own nature; otherwise it goes Under a parent and inherits the parent's nature.

Group *

Alias

Primary Group (Y/N)

Under Group *

Nature *

Description

Esc=>Quit F2=>Save F8=>Delete

Name	Alias	Primary	Under Group	Nature	Accounts
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Catalogue Grid Editor

Pages

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New Page

← Select a page

Columns × Rows × (standard 6 × 8)

Section (groups pages in the index)

Live (shown in the shop catalogue)

Box colouruse

Box borderuse

Header colouruse

Name / Code / Price size (px, print)

Gap / Padding (px)

Shop row height (px)

Image fit

Single click selects a cell · Double click opens it (pick a product, write text, add a picture, or set ⊞ Size to merge). · Select a cell then ⧉ Copy or ✂ Cut (Ctrl+C / Ctrl+X), move to any page, select a cell and 📋 Paste (Ctrl+V). · ✕ clears a cell · Drag a box onto another to move or swap.

OLIVE ELECTRIC

—

Superior Inc · olive-electric.com Page —

💲 Pricing — List vs MRP

Every product's entered price is its List Price. The public MRP is derived from it by this single percentage:
MRP = List Price ÷ (1 − percentage). Example: List ₹40 with 60% → MRP ₹100.
Public (not logged-in) storefront and the downloaded catalogue always show the MRP. Logged-in customers and all back-office documents (PI, Invoice, PO, Purchase, orders) use the List Price (then any party & quantity discount).

Discount % (List is this much below MRP)

How it works — example

MRP (public price)

₹100

−

Discount

60%

List Price (what you enter)

₹40

You enter the List Price on each product. The public MRP is shown to visitors and on the downloaded catalogue. Logged-in customers and all back-office documents (PI, Invoice, PO, Purchase) use the List Price, then any party / quantity discount. Change the % above and the whole store updates.

Round the public MRP

Keep the change within

Direction

The step follows the price — ₹1 · 2 · 5 · 10 · 20 · 50 · 100 · 200 · 500 · 1,000 — the largest that keeps the change within the tolerance, so a ₹31 part rounds by a rupee while a ₹10,000 one rounds by ₹100. Up means the discount a customer works out is never smaller than the one set. Only the public MRP is rounded: List prices and every document are untouched.

List price	Exact MRP	Shown MRP	Change

🖨 Document Printing

These appear on every generated document PDF — Proforma, Sales Invoice, Purchase Order, Purchase Bill.

Show company logo

Bank details (shown near the total)

Terms & Conditions

Signatory label (bottom-right)

Footer line (centered)

🖥 Hardware / Paper

Paper size for document PDFs

Default print copies

📄 Report & Print Formats

Report header line (printed on top of report printouts)

Payment reminder letter text (Letters Text — used when sending outstanding reminders)

Label size (barcode/address labels)

Print item details in reports

Final results: show zero-balance accounts in Balance Sheet / P&L

🔢 Voucher Series

Every voucher type can have multiple series (like Busy) — e.g. Main, Branch, Export — each with its own numbering (prefix, suffix, starting number, padding). Pick a type on the left to see its series.

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Select a series on the left, or add a new series.

Voucher Type

Series Name

Numbering Type

Prefix

Suffix

Starting No.

Length of Numeric Part

Sample Voucher No. —

🔖 Tag Bill Sundries — Voucher-wise

Tick the bill sundries that should appear automatically when each voucher opens. Values stay editable per voucher.

📆 Ageing Analysis Time Slabs

The buckets every Ageing report counts into. Account slabs age receivables and payables; Inventory slabs age stock. The last band is open-ended and always present.

Slab	From (days)	To (days)

📈 Interest Calculation

Default rate & grace for the Interest Calculation report (Reports → Interest Calculation).

Interest rate (% p.a.)

Grace period (days)

🔔 Warning Alarms

Thresholds that trigger warnings in the app.

Low-stock alert when stock ≤

Warn when a customer crosses their credit limit

🧾 Maximum Entries in Voucher

Cap the number of item lines allowed in a single voucher (0 = no limit). Enforced on Proforma creation.

Maximum item lines per voucher

🌐 International Accounts — Settings

Defaults for the International Accounts (China purchase) module — used to pre-fill new Purchase Orders, the International Purchase USD view, and new shipments.

Default exchange rate — ₹ per ¥ (new Purchase Orders)

Default USD rate — ¥ per $ (International Purchase → USD view)

Default Customs + GST spread (new shipments) Freight is always spread by CBM

⚙️ Features / Options

Master switches for optional behaviour.

Show "#" out-of-stock marker on documents

Require login to see prices in the shop

Show GST breakup on documents

💰 Accounts

Turn accounting capabilities on or off — like Busy's Features → Accounts. Unchecked features stay hidden across the ERP until you enable them.

📦 Inventory

Turn inventory capabilities on or off — like Busy's Features → Inventory. Unchecked features stay hidden across the ERP until you enable them.

📦 Masters Configuration

Defaults that apply when creating masters.

Default unit for new products

Paint colours (the colour dropdown on painted products in PI entry — now managed in the Colour master)

📊 Dash Board

Catalogue PDF — cover & about-us

These appear only in the downloaded catalogue PDF (cover page, and the About-us / Contact last page) — not in the online shop.

Catalogue year

Cover tagline

About Us (last page)

Contact phone

Contact email

Address

Cover page text (leave blank to keep the standard text)

Top line (*stars* = bold part)

Main title (| = new line; last line shows red)

Sub-heading

Website line

About-Us page text (leave blank to keep the standard text)

Kicker (small top line)

Brand name

Brand tagline

Lead paragraph (*stars* = bold)

Mission (*stars* = red opening phrase)

Vision (*stars* = red opening phrase)

Core values (one per line: Title — description)

Manufacturing facilities (one per line: Item — detail)

Certifications title

Certifications text (*stars* = bold)

GST Setup

Set how GST works on your invoices. Run full GST, or switch it off to bill without GST. If you're registered in more than one state, add a row per state.

We charge GST on invoices

Untick this to work without GST — invoices become plain bills with no CGST/SGST/IGST.

⚠️ GST is OFF. New invoices will carry no tax.

Scheme

Default GST rate % (used when a product has no rate set)

GST Registrations (one per state)

Mark one as Main — it's your default place of business for working out CGST/SGST vs IGST.

🧾 HSN Codes & GST Rates

Add each HSN code with its GST %. Every product must have an HSN code — its tax is calculated from the rate set here. Changing a rate updates all products on that HSN.

HSN code

GST %

Description (optional)

HSN code	GST %	Description
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Home Page

The public front page at olive-electric.com. Leave any field blank to keep the current wording. Changes are live as soon as you save — no deploy needed.

🎯 Hero (the big banner at the top)

Heading — first part

Heading — highlighted (red)

Heading — second line

Sub-heading

Button 1 text

Button 2 text

⚡ The three promise cards

Shown just under the banner. The icon can be any emoji.

📰 Section headings

"Shop by" title — plain part

"Shop by" title — highlighted

Featured title — plain part

Featured title — highlighted

Featured sub-line

🛒 Featured Shop — which products

Pick the products to show, in the order you want them. Leave the list empty and the site falls back to the 12 newest products automatically.

👁 View site

Zillion — Scooter Models

👁 View site

These are the scooters shown on zillion-electric.com. Untick Live to hide one without deleting it. Order sets the running order on the site; Group is the heading it sits under.

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Zillion — Home Page

The front page of zillion-electric.com. Blank = keep the current wording.

🎯 Brand & hero

Brand name

Tagline

Intro line (under the brand)

✨ Feature cards

One line each: icon | title | description. Leave the box empty to keep the built-in five.

👁 View site

Zillion — Footer & contact

Shown in the footer and on the contact page of zillion-electric.com.

Phone

Phone 2

Address

Footer note

👁 View site

Footer

The strip at the bottom of every public page. Blank = keep the current wording.

About line (under the logo)

Support email (shown + mailto link)

Support phone (blank = hide)

Bottom-right line

👁 View site

📱 Mobile

How the catalogue looks on a phone (screens under 640px). Computers and tablets always show the full 6-across sheet — nothing here touches them.

Catalogue columns on a phone

Product-name text size on a phone

💡 Cells inside a ▭ Group box always stay together on a phone, in their original arrangement (e.g. a text cell with its price in the cell below). Anything that must not separate — group it in the Catalogue editor.

👁 View catalogue

Social Media Links

These appear as icons in the website footer. Leave a field blank to hide that icon. Enter the full link (https://…) — for WhatsApp use the number only (e.g. 919812345678).

📷 Instagram URL

▶️ YouTube URL

📘 Facebook URL

💬 WhatsApp Number

✖️ X (Twitter) URL

💼 LinkedIn URL

📲 WhatsApp — send PDFs directly

Link your WhatsApp once (scan the QR with your phone → WhatsApp ⟶ Linked devices ⟶ Link a device). Your session runs on the server, so you can send a PI, Purchase Order or Purchase Bill PDF straight to a contact — no paid API.

⚠ Avoid getting the number banned

Use a dedicated number, never your main personal one.
Warm it up first: install WhatsApp on a real phone and chat normally with a few people for several days before linking here — a brand-new number linked to automation is the #1 cause of an instant ban.
Only message existing customers who have your number saved or have messaged you. Don't message people who don't know you.
Go slow — a few sends at a time, not bulk blasts. No marketing/promotions.
Don't link/unlink repeatedly. Keep the phone's WhatsApp online.

Checking…

Open WhatsApp on your phone → Linked devices → Link a device → scan this

Quick test — send a message to a number

✈️ Telegram — staff notifications (free)

Official Bot API — free and unlimited, no ban risk. Setup: ① message @BotFather on Telegram → /newbot → paste the token below. ② Make staff groups (e.g. Sales, Purchase) and add the bot to each group — then press Detect chats and pick the ids. ③ Tick which events to push. The ERP then notifies your team automatically.
Tip: Telegram hides normal group messages from bots (Privacy Mode), so just adding the bot is what reveals the group id. If a group still doesn't appear, type /id in it (commands always reach the bot) and press Detect again — or message @BotFather → /setprivacy → your bot → Disable.

Checking bot…

Bot token Sales group chat id Purchase group chat id Accounts group chat id Owner chat id

Notify on

📄 New Proforma → Sales 🧾 Sales Invoice → Sales 💰 Receipt → Accounts 📝 Purchase Order → Purchase 📥 Purchase → Purchase 💸 Supplier Payment → Accounts ↩️ Credit Note → Sales ↩️ Debit Note → Purchase 🚢 Intl shipment arrived → Purchase 📊 Daily digest → Owner

Automation — Daily Digest

Get a one-page summary of your business emailed to you every morning — sales, cash, low stock and who owes you. Preview it any time below; enter your email (SMTP) details to turn on automatic sending.

Digest schedule

Enabled Send to (email) Send at (hour, 0–23) Low-stock alert below

Email sending (SMTP)

Use your mail provider's SMTP. For Gmail/Google Workspace: host smtp.gmail.com, port 587, and an App Password (not your normal password). Your password is stored only on your own server.

SMTP Host

Port

Username (email)

App Password

From address

Secure (SSL)

Financial Years

Accounting runs year to year. Define each financial year (India: 1 Apr – 31 Mar) and mark the one you're currently working in. New vouchers and reports use the current year by default.

Financial year

Set as current year

Year	Start	End	Current
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🔄 Import / Export

Move data in and out — Excel & CSV (open in Tally/Busy/Excel), or Tally XML for direct import into Tally. Masters (products, parties) and transactions (sales, purchases).

⬇ Export data

Pick what to export, then a format.

Data

⬆ Import data

Upload an Excel/CSV file. Matches products by code; columns are auto-detected (Code, Name, Price, Stock, HSN, GST…). Always Preview first.

Import into

Product Type✎ (Product Group 1 — the first 4 digits of every product code) · Main head ▸ Sub head ▸ Sub-sub head ▸ Product Type

Product Use✎ (Product Group 2 — the middle 4 digits of every product code) · Use group → Company → Model

Colours✎ (Product Group 3 — the colour pair of every product code; only coloured parts carry it)

Units of Measurement (like Busy)

Material Centres (godowns / stock locations, like Busy)

Chart of Accounts — Account Master

Account Groups — Account Group Master

Catalogue Grid Editor

💲 Pricing — List vs MRP

🖨 Document Printing

🖥 Hardware / Paper

📄 Report & Print Formats

🔢 Voucher Series

🔖 Tag Bill Sundries — Voucher-wise

📆 Ageing Analysis Time Slabs

📈 Interest Calculation

🔔 Warning Alarms

🧾 Maximum Entries in Voucher

🌐 International Accounts — Settings

⚙️ Features / Options

💰 Accounts

📦 Inventory

📦 Masters Configuration

📊 Dash Board

Company Information

Catalogue PDF — cover & about-us

GST Setup

🧾 HSN Codes & GST Rates

Home Page

Zillion — Scooter Models

Zillion — Home Page

Zillion — Footer & contact

Footer

📱 Mobile

Social Media Links

📲 WhatsApp — send PDFs directly

✈️ Telegram — staff notifications (free)

Notify on

Automation — Daily Digest

Digest schedule

Email sending (SMTP)

Financial Years

🔄 Import / Export

⬇ Export data

⬆ Import data